Job: Records Clerk
| Job Type | Rome Police Department |
| Salary | $11.30 - $12.43 (DOE) |
| Government | City of Rome |
| Published | 10/13/2015 |
| Closes | 10/20/2015 |
Workweek: Mon-Fri; 8am-5pm/1hr lunch. Nonexempt; Full-time w/benefits
This position is responsible for public interaction; such as answering telephones, responding to inquiries, making phone calls, using a police radio, person to person contact, etc. Multiple clerical tasks, to include but not limited to, data entry, typing, scanning, faxing, coding and processing documents, file maintenance and usage of a computer system to include Encode, Web Based GCIC Interface and Vision Air (RMS) Records Management System. Prepares and maintains monthly agency reports; maintains records for monthly statistical reports such as UCR reports, traffic accident reports, and other reports as requested. Classifies, copies, indexes, and file correspondence, warning cards, receipts, and other records; performs file maintenance functions; such as officer daily reports. Generate correspondence, reports, lists and forms, and maintains copies. Prepares for and maintains files of records sent to the retention center. Maintains tracking system of citation books issued to supervisors as necessary. Issues replacement of temporary alcohol identification receipts when necessary. Receives money and processes daily receipts for incident and accident reports, assembly permits, alcohol and taxi identification cards and any other requested report. Balances cash drawer daily and completes the daily cash report; to include recording the daily balance. Makes daily deposits to the City Clerk’s Office from monies received daily from backgrounds, ID’S, reports. Monitors and utilizes two-way radio for communication purposes. Receives and processes incoming and outgoing mail. Display positive and professional interpersonal skills when interacting with general public, departmental personnel and representatives from other agencies. Required to maintain regular attendance, punctuality and adherence to agreed-upon schedule. Essential job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other job related duties as assigned.
Work Experience Requirements:
•Thorough knowledge of modern office practices and procedures; knowledge of departmental rules and regulations, state and federal laws, city ordinances, G.C.I.C./N.C.I.C. regulations, and public information and privacy acts.
•Skills in the operation of typewriter, calculator, computer (Microsoft Office, specifically Word and Excel) copier, and fax machine.
•Possess strong verbal and written communication skills; skills in interpersonal relations; excellent organizational skills.
•Skills in performing assigned duties and basic mathematical calculations commonly associated with clerical accounting procedures with high level of accuracy.
•Ability to collect, compile, analyze, and maintain data accurately and in a timely manner.
•Familiarization with law enforcement 10-Codes.
•Must be detailed oriented with the ability to multi-task while being constantly interrupted while maintaining a calm demeanor and positive attitude.
•Ability to perform all aspects of work in a confidential manner; must be a team player.
Education Requirements:
•Possess High School Diploma or GED equivalent, in addition to having held a similar position for two or more years.
•Ability to obtain and maintain GCIC/NCIC certifications as required.
•Must obtain National Incident Management Systems (NIMS) 100 and 700 within three (3) months of employment.
•Must possess and maintain valid driver’s license.